Maple Bear Sofia School is part of the global Maple Bear school group - the largest and fastest-growing educational network in the world with a presence in 39 countries, 400+ schools & 52,000+ students worldwide.
Maple Bear’s vision is to provide a high-quality preschool, elementary, and high school education based on Canadian philosophy and best practices that meet the expectations of global parents and conform with local education regulations. Maple Bear Sofia School, established in 2020, offers a bilingual program in Bulgarian and English to students starting from pre-school.

Job Summary:
Maple Bear School of Sofia is in search of a diligent and detail-oriented individual to join our team as a Finance Assistant. The successful candidate will play a key role in maintaining accurate financial records and supporting reporting processes. This position offers an exciting opportunity to contribute to the financial stability of our educational institution.

Responsibilities:

Financial Record Keeping:

• Take charge of issuing revenue invoices for school fees and other income streams.
• Assist in calculating the financial aspects of additional school activities, such as transport and food services.
• Ensure accuracy in billing and timely distribution of invoices to parents.

Financial Operations Oversight:

• Implement a robust system to track payments on income invoices from parents.
• Send timely notifications to parents in delayed payments and coordinate with them for resolution.
• Manage the school's treasury by tracking cash flows and monitoring expenditures.

Expense Tracking and Vendor Relations:

• Maintain a systematic process for tracking and categorizing school expenses.
• Review and process employee expense reports, ensuring compliance with policies.
• Track income and expenses associated with these activities and ensure accurate invoicing.
• Oversee the collection and tracking of expense invoices from various vendors.

Personnel File Management:

• Maintain organized and up-to-date personnel files, including employment contracts and occupational medicine documentation.
• Collaborate with the HR department to ensure all required documentation is appropriately stored.

Meal Voucher Administration:

• Handle the application and distribution of meal vouchers for eligible individuals.
• Ensure compliance with relevant regulations and maintain accurate records of voucher distribution.

Budget Assistance:

• Assist in the preparation of annual budgets.
• Monitor budget performance and communicate with relevant departments to ensure adherence.

Financial Reporting:

• Generate regular financial reports for internal and external stakeholders.
• Assist in the preparation of monthly, quarterly, and annual financial statements.
• Prepare references and reports as required by internal and external stakeholders.

Cooperation with Accounting Firm:

• Foster close cooperation with the external accounting firm.
• Provide necessary documentation and information for financial audits and reporting.
• Collaborate with the accounting firm to ensure accurate financial reporting.

Qualifications:

• Bachelor’s degree in finance, accounting, or a related field.
• Good understanding of accounting principles and practices.
• Proficiency in using Microsoft Office Suite, especially Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Ability to work both independently and collaboratively within a team.
• Detail-oriented with a commitment to accuracy and meeting deadlines.

Our offer:

• The opportunity to join a global educational network;
• A supportive and caring team;
• A well-resourced school;
• A commitment to you and your professional development;
• Excellent remuneration package

How to Apply:

• Interested candidates are invited to submit their resumes, cover letters, and relevant certifications. Please use "Finance Assistant" as the subject line. The application deadline is 31st of Jan 2024

If you are interested, you can apply HERE.

Maple Bear School of Sofia is committed to diversity and equal-opportunity employment. We encourage candidates from all backgrounds to apply.