Advertisement for recruitment of administrative staff from the GATE Institute for Big Data for a Smart Society

The GATE Institute - Big Data for a Smart Society - is the first high-tech research and innovation centre in the field of Big Data and Artificial Intelligence in Bulgaria and Eastern Europe. It was established in 2019 as a research institute of Sofia University in partnership with Chalmers University of Technology and Chalmers Industrial Technologies, Sweden - European leaders in research and innovation in the field and leading strategic initiatives such as AI Sweden, AI Research Centre, AI Innovation of Sweden and Digital Twin Cities.

The institute aims to create a unique environment and infrastructure for applied research in the cutting-edge technology areas of Big Data and Artificial Intelligence and to become a globally competitive digital hub for innovation and its application to solve global problems in the areas of Future Cities, Digital Health, Smart Industry, Smart Government.

GATE is an initiative that invests in people, with a special focus on young and talented researchers. Its main goal is to develop significant scientific capacity and to inspire and cultivate the next generation of scientists and experts in the field of Big Data and Artificial Intelligence.

In conjunction with its planned intensive development in 2023, the GATE Institute is seeking a suitable candidate for the following vacant position:

Assistant to the Director of GATE Institute

Responsibilities

• Organize and coordinate the day-to-day responsibilities of the Institute Director;
• Takes care of the Institute Director's schedule and the organization of key meetings;
• Plans and organizes external and internal meetings and events for the Director;
• Responsible for travel and accommodation bookings for the Institute Director;
• Takes minutes of meetings, prepares letters and other correspondence as required by the Institute Director;
• Receives and makes telephone calls and relays messages;
• Receive and transmit documents for signature by the Institute Director;
• Greets and cares for guests and business associates of the Director and the Institute;
• Handles incoming and outgoing correspondence on behalf of the Institute Director;
• Assists in gathering materials and preparing presentations to assist the Director;
• Undertakes the organization, administration and maintenance of all meeting materials, negotiations, bids, decisions, contracts and other directly related to the business of the Institute and the Director;
• Collaborates actively with all company staff, provides generaladministrative assistance;

Requirements

• Secondary or higher education in business administration or similar field;
• Experience and/or willingness to pursue a career as an office assistant or personal assistant to the Director;
• Confidentiality in the performance of duties and assigned tasks;
• Excellent command in English, written and spoken;
• Good computer skills and MS Office (Excel, Word, PowerPoint) proficiency;
• Initiative, results-oriented approach and defined attention to detail;
• Positive attitude and motivation to provide excellent administrative service to team members and the Institute's external partners;
• Willingness to work in a small and efficient team and deliver results within tight deadlines.
• Punctuality and professionalism.

Our proposal

• Work in an innovative, multicultural environment, with opportunities to gain diverse experience and professional development.
• After relocating to GATE's newly constructed building, a modern and attractive work environment that stimulates creativity and productivity.
• Competitive working conditions and remuneration commensurate with your skills and experience.
• Enjoyable and diverse environment with fun team building and stimulating activities;

How to apply

Please submit your application details and documents by filling in the Application Form - Gate (gate-ai.eu) by 16.06.2023 :

- Cover letter describing your interest in the position (max. 1 pp);

• Current CV;
• A copy of diplomas, certificates and qualifications,
• Two testimonials or personal references provided by the candidate in the cover letter or directly attached as a separate file ,
• A signed and scanned declaration which includes the following text:

I consent to my personal data being collected, processed and stored in connection with my current application for the position.

Stages of the contest

1.The Selection Committee reviews the documents, submitted by the candidates and selects those meeting the requirements of the job, as described in the job profile. The selected candidates will be informed by 16.06.2023.

2.Interviews will be held with the selected applicants up until 30.06.2023.

3.All interviewed candidates will be notified in writing.

4.The successful candidate will be offered a labor contract.

Additional information on the site www.gate-ai.eu or contact us on: katya.danova@gate-ai.eu

By applying for these positions, you voluntarily provide your personal data and consent to be processed for the purpose of recruitment and selection of personnel. The processing of your personal data shall be carried out in accordance with the requirements of Regulation (EU) 2016/679 (General Data Protection Regulation), the Personal Data Protection Law and related legal acts in Bulgaria.