GATE is a joint initiative between Sofia University “St. Kliment Ohridski”, Chalmers University of Technology, Sweden and Chalmers Industrial Technology, Sweden. The Swedish institutions are leading organizations in strategic initiatives such as AI Sweden, AI Research Centre, AI Innovation of Sweden and the Digital Twin Cities Centre.

GATE develops research capacity and potential in Big Data and Artificial Intelligence, cultivating the next generation of leading scientists by expanding the existing research network and establishing long-term agreements with leading global organizations. The Institute builds sustainable stakeholder relationships, focusing on technological collaboration between government, industry, academia and non-governmental organizations towards Artificial Intelligence and smart decision-making models.

We use artificial intelligence for a better and safer life.

For our team we are looking for young at heart, motivated for high results and open to the unlimited possibilities of the future.

Event Manager

GATE Institute is looking for a creative and enthusiastic Event manager to coordinate organizitation a and hosting of events that enhance GATE’s image, raise awareness and expand GATE’s ecosystem.

As an Event Manager at GATE, you will be responsible for organizing and coordinating events such as international research workshops and seminars, webinars, international conferences, information and open door days, hackathons, career and other relevant events.

You will manage the entire process from planning to running the event and carrying out the post-event evaluation. The ideal candidate for this role should demonstrate exceptional organizational abilities, superb interpersonal skills, multi-tasking skills, and excellent time-management. The noteworthy Event Manager should enhance the organization's image and effectively deliver on event objectives.

Your responsibilities:

• Plan and organise events with attention to financial and time constraints
• Come up with suggestions to enhance the event’s success
• Research and propose venues, suppliers and contractors
• Book venues
• Draft scenarios for the events and schedule speakers
• Manage and coordinate suppliers and all event logistics (for example: venue, stand or exhibition area, invitations, catering, travel)
• Manage branding and communication
• Liaise with the PR to publicise and promote the event
• Coordinate with GATE partners
• Assist in search for sponsors and prepare sponsorship packages
• Work with event management agencies
• Ensure event is completed smoothly and step up to resolve any problems that might occur
• Develop event feedback surveys

• Evaluate event’s success and submit reports

Requirements:

• Degree in PR, Marketing, Communications, Hospitality Management or related field is preferred;

• Internship/professional experience – Acquired experience and professional experience of at least 3 years;
• Required expertise:

- Portfolio of successful events will be considered as a strong advantage;

- Proficiency in MS Office;

- Great interpersonal and communication skills;

- Excellent oral and written English skills;

- Team player;

- Organisational skills and attention to detail;

- Negotiation skills when looking for the best price from venues, suppliers and contractors;

- Time-management skills and the ability to work under pressure to ensure the efficient running of an event;

- Self-motivation and enthusiasm.

Our offer:

• You have the opportunity to work in an international team of specialists and researchers in the field of artificial intelligence
• You will be provided with numerous opportunities for learning, knowledge exchange and career development, locally and internationally
• You will have a flexible work schedule and, modern and appealing work environment, stirring up creativity and productivity;
• Competitive working conditions and a salary commensurate with your skills and experience

How to apply:

Please send your contact data and files with personal documents on our Application Form - Gate (gate-ai.eu) till February 20^th 2022:

• Cover/motivation letter that explains the motivating factors for considering the position (max. 1 pp),
• CV ,
• Copies of diplomas for completed education and certificates of qualification.
• Copies of documents certifying past work experience in the relevant field
• Two references letters or personal recommendations, arranged by applicants and directly submitted by the letter or provided as contact data in the cover letter
• As an attachment to your application please sign and enclose the following declaration:
  I agree to the processing of my personal data included in this application for the needs necessary to carry out the recruitment.

Stages of the contest:

1.The Selection Committee reviews the documents, submitted by the candidates and selects those meeting the requirements of the job, as described in the job profile. The selected candidates will be informed by 20 February 2022.

2.Online interviews will be held with the selected applicants in the period 21 – 28 February 2022.

3.All interviewed candidates will be notified in writing.

4.The successful candidate will be offered a labour contract.

Additional information on the site www.gate-ai.eu or contact us on: Sylvia@gate-ai.eu

By applying for these positions, you voluntarily provide your personal data and consent to be processed for the purpose of recruitment and selection of personnel. The processing of your personal data shall be carried out in accordance with the requirements of Regulation (EU) 2016/679 (General Data Protection Regulation), the Personal Data Protection Law and related legal acts in Bulgaria.