GATE institute “Big Data for Smart Society” is a research institute, established in 2019 in Sofia, Bulgaria as a joint initiative between Sofia University Bulgaria, Chalmers University of Technology and Chalmers Industrial Technology, Sweden. Its mission is to accelerate the Big Data and Artificial Intelligence research, innovation and education in collaboration with government, industry and society as a whole.

GATE is focused on developing research capacity in 4 Data Science areas:

• Big Data Management
• Big Data Analytics
• Big Data Insight
• Software Engineering for Big Data and AI

GATE will provide an attractive and stimulating research environment, an advanced infrastructure, including 3 Open Innovation Labs (Citi Living Lab, Digital Twin Lab, Visualization Lab) and holistic platform, integrating Big Data, IoT and AI emerging technologies. GATE offers diverse opportunities for career growth and provides maximum support for personal initiative.

GATE will create value and will accelerate innovation excellence into following strategic application themes:

• Future Cities
• Intelligent Government
• Smart Industry
• Digital Health

With respect to its planned intensive development in 2022, GATE CoE is looking for а:

Office manager

Responsibilities:

• Coordinates the schedule of the Director and arranging key meetings and appointments;
• Takes minutes of meetings, prepares letters and other administrative correspondence;
• Manages the incoming and outgoing administrative correspondence;
• Primary point of contact at the Institute: taking telephone calls and messages, welcoming and directing visitors;
• Researches, gathers and analyses information for the preparation of reports, documents and presentations;
• Establishes and maintains an effective records management and archiving organization;
• Assists the Director of Administration and Finance in the management and procurement of accounting and administrative documents;
• Acting as liaison between the Administration and Finance Department and suppliers;
• Takes care of office space, monitors availability of supplies and helps maintain a pleasant work environment;
• Organizes and coordinates business travel for Institute’s employees;
• Organizes various events and activities for the Institute and its employees;

Skills, experience and qualifications:

• High school or university degree in Business Administration or a related field;
• Experience and/or willingness for career development as office manager or personal management assistant;
• Self-motivated with a results-driven with high attention to detail;
• Positive personality with excellent administrative service to both internal team members and external contacts;
• Willing to work with a small effective team and deliver within short deadlines;
• Еxcellent oral and written communication skills in English;
• Excellent knowledge of Microsoft Office package;
• Punctuality and professionalism.

Our offer:

• Work in an innovative, multicultural environment, with opportunities for acquisition of diverse experience and professional development;
• Upon the move to the new premises of GATE – modern and appealing work environment, stirring up creativity and productivity;
• Competitive working conditions and salary commensurate with your skills and experience.

How to apply:

Please send your contact data and files with personal documents on our Application Form - Gate (gate-ai.eu) till October 4th 2022:

• Cover/motivation letter that explains the motivating factors for considering the position (max. 1 pp),
• CV ,
• Copies of diplomas for completed education and certificates of qualification,
• Two references letters or personal recommendations, arranged by applicants and directly submitted by the letter or provided as contact data in the cover letter,
• As an attachment to your application please sign and enclose the following declaration:
  I agree to the processing of my personal data included in this application for the needs necessary to carry out the recruitment.

Stages of the contest:

1.The Selection Committee reviews the documents, submitted by the candidates and selects those meeting the requirements of the job, as described in the job profile. The selected candidates will be informed by 4 October 2022.

2.Interviews will be held with the selected applicants up until 7th October 2022.

3.All interviewed candidates will be notified in writing.

4.The successful candidate will be offered a labor contract.

Additional information on the site www.gate-ai.eu or contact us on: katya.danova@gate-ai.eu.

By applying for these positions, you voluntarily provide your personal data and consent to be processed for the purpose of recruitment and selection of personnel. The processing of your personal data shall be carried out in accordance with the requirements of Regulation (EU) 2016/679 (General Data Protection Regulation), the Personal Data Protection Law and related legal acts in Bulgaria.